Hive Reviews

Hive Review Summary

There is no shortage of tasks that need to be completed in business and never enough hours in the day to get everything done. Hive project management software aims to solve that problem by providing a cloud-based platform that helps teams manage tasks and projects.

Companies can use Hive technology to plan their workloads, prevent bottlenecks, reduce cycle time for recurring tasks, and even create project plans with timelines so that they know when they will be done.

The features of Hive will help managers and teams track their progress, manage tasks and subtasks within projects, prioritize the most important things to do first in a given day or week, and keep on top of deadlines for each task and project.

Hive Pros

  • Turns meetings into action generators with collaborative notes and task tracking, plus tools for post-meeting review
  • Makes tracking multi-step projects easy by simplifying workflows
  • Creates templates for repeating actions and projects, allowing you to reduce work
  • Does timesheets and time-tracking, team resourcing, and workflows all on the homepage of the project
  • Allows multiple projects management from a single location
  • Lets you review tasks and deadlines via action lists, native chat capability, and task management processes
  • It’s highly customizable, allowing team members to operate with Gantt, Kanban, calendar, and summary views of their projects.
  • Can implement more than 1000 different integrations to allow data to be centralized into a single dashboard
  • Robust search filter to help handle email and chat collaborations

Hive Cons

  • A review of the à la carte nature of the pricing plan turns off some potential customers.
  • Not unusual for the industry, but there are a few bugs in the technology that people have to workaround.

Who Is Hive For?

Hive is a software solution for businesses, of any company size that needs to track tasks, deadlines, and projects. It readily integrates with other software, providing a single dashboard for all your data and monitoring.

Hive is great for both small teams managing projects and those marketing in-house and large enterprises with distributed workforces across the globe. Its cloud-based platform will help everyone manage their workloads better while also reducing cycle time.

Individuals benefit from Hive technology as well. Because the workflow visualization can be adjusted to individual preference, it’s great for employees as well as managers. It is ideal for people who work on multiple projects with different deadlines and need to review what has to be done and when.

Hive is also good for individuals who are working in a team but don’t spend all day at the office. This is because the mobile app gives them a detailed view of their tasks so they can stay up-to-date while away from the desk.

Who Is Hive NOT For?

Hive may not be the best choice if you need an accounting function as part of your software suite. Although Hive does have integrations with some accounting programs, they are not an intrinsic part of the platform.

Thus, the software shines in the project management and communications areas but it is not a true, all-in-one business management solution.

Also, Hive’s cloud-based approach to project management and communications makes it an ideal fit for any company with a dispersed workforce, whether it’s people working from home offices or remote locations around the world. Thus, if your company is 100% in the office, you may not get the full benefit of Hive technology.

All Things Considered . . .

Hive is a great project management solution for teams who need help staying organized. The visual workflow view and customizable individual dashboards make it easy to manage tasks, deadlines, and projects from the desktop or mobile apps while still being able to stay connected through the native-chat functionality.

The tight integration of the software between modules and its user-friendly interface makes it a breeze to set up and begin using, no matter what your company size may be.

The features of Hive are useful in reducing bottlenecks and better managing tasks so teams can review and finish their work on time. Featuring the ability to create an easy workflow from meetings to actionable notes with Kanban Gantt chart views integrated into task tracking, you can rest assured that everything is in one place.

If you are searching for high-quality project management software to help you and your team better manage tasks, deadlines, and projects then take a look at Hive.

Hive Basics Review

As you will see, I have compiled all the important information about Hive in this review article. The software has the following key features:

What Is Hive?

Simply put, Hive is project management and team communication software. It is designed to help teams better supervise and execute tasks and projects. Its platform is cloud-based and provides a visual workflow view so team members can see what’s happening in their projects.

What Does Hive Do?

Within its business software, Hive focuses on five core competencies:

1. Project Management

Projects and Tasks

The user can keep track of the status and sub-tasks. This allows them to see what needs to be done, when it needs to be done by, who is working on it, and how much they’ve completed so far. You can assign next steps and add due dates. If you want to change the status, this can be done with a click of the mouse.

Calendar, Kanban, and Gantt Views

Regardless of what industry you’re in, projects and tasks can be viewed according to your preferences. These views let you filter by project, due date, priority, or tags. This flexibility puts the control of your work into your hands. Desktop or app, you never are left in the dark.

Summary and Portfolio Views

The user can monitor multiple tasks and projects at the same time in one convenient place. You can prioritize workflows so that your team does not get overwhelmed with work and can manage the tasks they’re working on so you can more quickly support the ones that need attention.


Forms allow you to collect information easily and quickly. They are particularly useful when you need to collect multiple pieces of information at once. A Hive database will store all of the data in files so that they are organized for easy access and retrieval. The Hive search function lets vendors or the marketing team find what they need quickly.


In your business, regardless of company size, having an organized system for staying on top of your tasks is essential. With Actions, you can create to-do lists, keep track of all tasks that have been assigned to you, and view your deadlines.

Focus Mode

Focus Mode is great for when you need support to get work done. When enabled, it blocks all the distractions that could interrupt your workflow.

2. Time Management


When you use Hive to manage your team’s workload, everyone can see what needs to be done and who is free. Understand and visualize your team’s unfinished projects with just a few clicks of the app.


You can track time spent on any action and project as well as get useful support tools for team collaboration and project management. This system lets you set up categories and then see how and where you are allocating your time throughout the day. Search and filter various parameters to analyze where your time is going.


This web-based time-tracking feature makes it easy to search, collect, and analyze data related to your team’s productivity. You can automatically track your team’s time spent working on tasks, filter the data, and get a report with their time allocation in a single, cohesive format. With its ease of use, even when your team is out of the office they can document their time on the app.


With Hive, the user can view and access your calendar events from Google or Outlook directly in the app. This will allow you to see and search your upcoming meetings on the same screen as everything else that is going on.

Recurring Tasks

The user can schedule a repeating task in the calendar and it will be visible every week. The recurring tasks function supports you in not forgetting things that need to be done and leaves you more time for other tasks.

Project Baselines

There are many things you have to keep in mind when working with your project timeline. To facilitate your juggling those balls and to gauge if your project is on track, you can look at project baselines. Doing this will help you assess whether and how the timeline of your project has progressed.

3. Team Collaboration


Hive has a system that makes it easy to connect with teammates and communicate. It integrates directly with a number of cloud services, providing users with the ability to communicate in real time, whether at the desk or on the mobile app. You can use it for notifications, instant messaging, video calls, or even directly from Slack.


Hive is an effective way to manage your email. It helps you stay organized by bringing your Gmail and Outlook inboxes and files together in one place. You can also use Hive to send notifications and messages from any of these accounts as well, giving you a user-friendly way to create tasks from incoming emails.


When you add a teammate to either an action or sub-action, they’ll be emailed notifications about the item. This is useful because it ensures everyone is informed and knows who is responsible for a particular action.

Approvals and Proofing

One of the best things about the platform is that you can get feedback on your creative assets. The approval process is a way to allow users to leave notifications and comments, and then approve sections of multi-stage designs. This helps ensure that the final product will have everyone’s support, input, and buy-in.

Priority Levels

The app provides several ways to organize your tasks. You can use priority levels or color-code them to ensure your team has a clear idea of what each member contributes to the group. That way, everyone knows where they can help and how their work will support the bigger picture.

Project Access

You can add teammates to your tasks. You can give read-only, full access, or external roles to your members. As the manager of a team, you can change the roles of other members—bringing in vendors or the marketing professionals to work with the overall core group.

4. Automation


There are a variety of statistics that are available for projects. These can be accessed from the dashboard where you will be able to see different charts and graphs detailing your team’s progress. Further, you can search and view the total number of hours worked by each team member, as well as how many times they’ve reported.


The user can make a project more manageable by grouping individual actions into overall labels. This makes reporting on a single action across multiple projects easier, rather than having to generate reports and notifications for each project individually.


Setting triggers in simple terms is a way to control the flow of your app and automate basic work. This way, they can automatically execute when a specific action occurs, which will free up your time and help you work more effectively. By using buttons, you can improve a process’s ease of use for the employee. This support will reduce mistakes and overall time spent performing tasks.


A template is a reusable workflow example that can be applied to a service, giving the user an easy way to create and manage tasks. You can apply them at both the action and project level of your organization. You can create a project that stores all the documents and other files related to its use from each template.


Project management is easier and faster with Artificial Intelligence. The user can see the status of your overall project load at a glance, so you always know what to do next. It’ll help you figure out the project risks and alert you with simple-to-understand ratings.


You can now add emails to projects and workspaces by accessing your special Hive email address. You’ll receive notification when changes are made.

5. Integration

Hive offers integration with top business applications so that you can harness the overall power of your existing tools. Some of the applications that Hive integrates with are as follows:

  • Business management: Google Drive, Microsoft Teams, Slack, Harvest
  • Communications: Gmail, Outlook, Zoom, Intercom
  • Project management: Jira, GitHub
  • Storage: Dropbox, OneDrive, Box
  • Calendars: Google, Outlook, iCal
  • Customer management: Zendesk, Pipedrive, Freshdesk, ActiveCampaign
  • Accounting: Freshbooks, Quickbooks
  • Marketing and Advertising: HubSpot, Harvest, Marketo, Salesforce

How Much Is Hive?

Hive has one of the simplest pricing plans in the industry. There are only two levels: Base and Enterprise.

In order to help potential customers decide if Hive is right for them, everyone has access to a 14-day free trial of the full software suite. No credit card is required, so there is no risk of finding unexpected charges at the end of the trial period.

Base Plan

The Base pricing plan costs $12 per user per month if you purchase an annual subscription. Monthly pricing is available for $4 more per user.

The Base plan provides you with:

  • Flexible Project Layouts
  • Summary Views
  • My Actions
  • Chat
  • Hive Mail
  • Meeting Notes
  • Automated Workflows
  • Dashboards

In addition to these baseline features, Hive offers add-ons that you can purchase as you need them.

  • Proofing and Approvals—you can allow approvals to be assigned, used on proofs and feedback provided, and will cost $4 per user, per month + base price
  • Resourcing—you can allocate overall current and future resources accurately across specific projects or clients will optimize team utilization for $4 per user, per month + base price
  • Timesheets—you can accurately track project time by using timesheets at $4 per user, per month + base price
  • External Users—you can invite customers, contractors, vendors, or freelancers from outside your organization to work together on a single project in your workspace. A paid user may have five external users for only $4 per user, per month + base price
  • Enterprise Security—you get enhanced overall security features including Single Sign-On, SAML, compliance export, Active Directory integration, and audit logging are added to your workspace all for $4 per user, per month + base price
  • Analytics—leadership can detect risks beforehand and gain actionable insight into team productivity using AI and machine learning for $6 per user, per month + base price

Enterprise Plan

The Enterprise plan is simply everything in the Base plan plus all the available add-ons. Touted as the solution for organizations that “want it all,” this requires you to speak with their marketing/sales team to learn how much this pricing suite will cost in total.

However, if you need the full suite to obtain maximum performance outcomes, this could be the perfect plan for you.

Hive Project Management Software Ratings

Functionality Ratings—4.5/5

The Hive software platform is designed to help businesses work more efficiently. It provides a space that is centralized so you can manage all of your projects at once and always know what needs your attention.

Hive project management software is an easy-to-use, web-based platform designed to help small and large-sized enterprises with their project management needs. The Hive team has developed a self-service solution that provides support for multiple teams to collaborate on projects from any device or location using a mobile app.

With features like Kanban, Gantt charts, task lists, and communications functions integrated into the platform, Hive can be used as a standalone project management tool or as an overall workflow solution. 

Hive has many of the necessary tools needed to stay on top of your projects such as time tracking, task monitoring, file sharing, reporting, and more. Its integrations, task dependencies, resource allocation, and automations are designed to make your work as easy and efficient as possible.

Employed by Google, Uber, Comcast, North American Farmers’ Direct Marketing, Starbucks, Boston College, and many other organizations, Hive is a well-respected platform that is used across multiple and varied industries.

Customer Support Ratings—4.5/5

Hive project management software is a cloud-based application that any device can access. The product is designed to provide an intuitive experience for users, with powerful features such as time tracking, file sharing, task management, and invoicing all in one place.

Hive’s after sales service offers its customers free training, tutorials, and educational resources on its website. With over 150 articles and videos available, this feature enables you to find almost anything you need to know in that knowledge base.

Hive also runs an active blog that is continuously updated to provide valuable insights on project management, productivity best practices, and communications.

After onboarding, there are other customer support avenues available to the customer. This includes a chat function embedded in the software. Overall, online reviews repeatedly report that this customer support is highly responsive to inquiries.

Ease of Use Ratings—4.5/5

One area where the Hive platform really shines is in its ease of use. Hive is a project management software that has been designed to be very user-friendly.

The team at Hive has designed their system in such a way that it can be used by anyone with little or no experience in project management.

This feature offers an intuitive interface that simplifies project management tasks like setting up timelines, assigning tasks, tracking progress, and reporting on results. 

What sets Hive apart from other project management systems is its ease-of-use features such as making it easy to schedule meetings with colleagues or clients, set reminders, create templates for standard documents like proposals and contracts, share files through secure links on Google drive without being tied down by storage limits, and keep track of all your communications using email integration.

The simple user interface makes it easy to create tasks, assign them to your different team members as well as track the progress of each task all in one place. It is for this reason that Hive enjoys such overall high marks in the ease-of-use category.

Value for Money Ratings—4.5/5

Hive is a great project management software for small businesses and entrepreneurs. It’s easy to use, offers many features that can improve productivity, and has an affordable price point.

Hive is worth considering if you’re looking for a project management tool with an overall excellent value. They offer features like easy task assignments and collaboration tools that can help your team work together efficiently.

With so many options to choose from, it’s important to consider the benefits of each option before deciding on which one will best suit your needs as well as those of your vendors, employees, or customers.

The Base plan price point is low, giving you a good amount of functionality. The cost certainly increases with add-ons, but you can limit those to only what the company really needs.

Hive has a very good value-for-money rating because the program has some outstanding features like automatic task assignment and seamless integration between their programs at a reasonable cost.

If you’re looking for a way to get organized with your team or manage tasks more efficiently, take the time to investigate this tool.

Public Hive Project Management Tool Reviews

Hive features intuitive and customizable workflows for managing projects, as well as tools to help teams collaborate more efficiently. Hive makes it easy for businesses to track their productivity across multiple projects with no additional effort on the part of team members.

In order to see what users of the software thought about it, we looked at reviews from Software Advice, TrustRadius, GetApp, and Capterra.

Software Advice Customer Hive Reviews

On Software Advice, Hive received an average of 4.52/5 from its reviewers. An impressive 94% of more than 140 reviews were positive and the software only received a single one-star rating.

Of the abundant positive Hive reviews, many of them focused on the fact that the software is very intuitive and is easy to use. Others cited how the software was easy to learn and helped them find efficiencies in their work. Still more reviewers liked the customer support.

Hive was also noted as being very flexible, with many reviewers saying that they found the Gantt charts and other tools could easily be customized for most businesses and industries. They loved the cloud-based collaboration technology that permitted chatting and the ability for users to turn subtasks into projects.

Negative reviews were often centered around the pricing of the product. Reviewers were disappointed that, while using Hive, the add-ons were available to all those who didn’t really need them. They would have preferred that only those who needed a particular add-on would have access to it. They felt they were paying for productivity tools that not everyone needed.

However, the vast majority of Hive users were overwhelmingly supportive of the product.

TrustRadius Customer Hive Review

TrustRadius reviewers gave Hive 8.1/10 with no score less than four stars. There were only 11 reviews in the group, but it is notable that there were no negative or mid-range reviews.

Hive’s positive reviews centered on how full-featured it was overall. They liked that the software had good ease of use when managing projects and groups. They also thought the interface was conducive to sharing tasks and files via services like Google drive.

The reviewers appreciated the seamless communication tools, particularly the in-app chat. They felt the improved collaboration within their teams was a real asset to their company. Customer support also appeared to be a winning theme.

The only negatives were minor, citing that the reports and notifications could be more detailed or that the software could use more keyboard shortcuts. Overall, it was hard to find anyone with a significant problem with any feature of the program.

The TrustRadius reviewers certainly were positive about Hive, claiming that it is exceptional at simplifying project management for businesses. They thought it brought a diverse functionality that caters to a range of industry and business needs.

GetApp Customer Hive Reviews

On GetApp, Hive received a 4.5/5 based on 143 reviews. The positive reviews outpaced the negative 135 to 2, with a 93% overall positivity rating.

Much like other sites, Hive impressed the positive reviewers with how clearly and concisely the software presents an employee’s daily workload. Ease of use was also a frequently cited benefit as well as how well the platform integrates with other software programs. Further, many users were pleased that the software is responsive and easy to learn compared with competitors in the industry.

The negative reviewers focused their Hive reviews mainly on bugs within the program. There was no single consistent problem here, just a number of minor issues that the reviewers found annoying. Hive customer support responded to the vast majority of these reviews, offering assistance and ensuring the customer that the design group was made aware of the problem.

Overall, the Hive team must be pleased with the positive reviews that their software received. Additionally, Hive customer support was routinely praised for its responsiveness and helpfulness.

Capterra Hive Review

The Capterra reviewers gave Hive an overall rating of 4.5/5 overall, 4.5 for ease of use and 4.6 for customer service. This was based on nearly 150 reviews and these reviews gave the software platform a 9/10 for “likelihood to recommend to others.”

The reviewers thought Hive made their work easier in both the project management and collaborative areas. They found task management simple and that Hive kept entire teams on the same page. Other reviewers raved about the customizable timeline feature and how the program integration allowed them to supervise their entire process from sales to manufacturing to shipment.

The negative reviews were mostly based on software problems. Complaints about notification, chat, and email attachments were the most common, but again there were no common threads among the reviewers. Hive customer support responded to most of the complaints and it is apparent that more recent reviewers rate the software higher than the reviewers of less recent ones, indicating that previous problems have been resolved.

In the final analysis, the reviewers on Capterra were very positive about the Hive platform and its customer support. They liked the flexible and simple layout and found the project management capabilities to be exceptional. From assigning new projects to monitoring project progression, Hive provided the functionality they were looking for.

Overall Hive Review

In the final analysis, Hive has a remarkable positivity rating from its reviewers. They really liked how it simplifies project management for businesses. They were also pleased with the seamless communication tools and how well it integrates with other software programs. 

It is apparent that Hive has a great customer support team which was routinely praised by those who had to contact them about issues or questions they had.

The user interface and design of the platform were a common source of review praise and most found it simple to learn and responsive. Reviewers repeatedly commented on Hive’s ease of use when it came to collaboration within their teams.

Every review with complaints about bugs and pricing seemed minor compared to all the glowing reviews centering on Hive’s functionality. Users felt that this program is a great tool for both the day-to-day user and upper management.

Hive appears to offer a lot of value and the customers who have used this software seem to love it. The overall rating was very strong. If you are looking for project management and team collaboration capabilities, a 14-day free trial of Hive may be well worth a look.

Frequently Asked Questions

What is Hive?

Hive is a project management and team collaboration software that is designed to help teams be more productive. It is a powerful, intuitive platform built from the ground up for modern industry. With over 1,000 integrations with other apps and services that you already use, it’s easy to get started without having to change your habits or learn new tools.

What are Hive’s features?

Hive has a simple design layout that will be easy for even novice users to learn. It integrates seamlessly with other software programs and provides stable communication tools. You can manage projects in one central place with features like group messaging and file sharing—all without having to leave your inbox. You can also integrate over 1,000 apps into Hive so you have everything you need at a moment’s notice. Known for its ease of use and support, it has every feature needed to run organizations as diverse as a marketing and advertising team, an education management group, or an industrial engineering firm.

How does Hive’s mobile app work?

The Hive App allows you to access Hive’s features from your phone or tablet whenever you need them on the go. You can access your workspace, send messages, add tasks, collaborate with team members, and check on project progress anywhere and at any time. With an intuitive interface that provides great ease of use whether you’re in a meeting or stuck in a queue, the mobile app makes staying on top of work as simple as tapping your screen.

Who should use Hive?

Hive is a business software that was created to help businesses succeed in the digital world. It offers many features, including task management for project planning and collaboration between teams, reporting tools for financial data analysis, document storage with robust security measures in place to protect your sensitive information. Hive can be accessed via the web or mobile devices so you can work anywhere without sacrificing productivity. The company has created an easy-to-use platform that helps companies run more efficiently. No matter what your company size, if your teams could improve their collaboration or project management, consider using Hive.

Which is the best Hive package?

Given that there are only two package plans for Hive, the choice seems pretty simple. If your business only needs the limited functionality of the foundational system, choose the Base plan. If you need everything that Hive has to offer, choose the Enterprise plan. Of course, there is a middle road. Using the add-on menu, you can truly create your own package to meet your company’s needs. Timesheets, approvals, external users, or analytics can all be added to your Base plan to make it more useful to your company. Just recognize that each add-on will increase the final price tag. That being said, Hive has a value-for-money ratio that is pretty impressive.

Can I try this software before signing up to see if I like it better than our current system?

Absolutely. Hive offers a free 14-day trial that includes a full suite of features. All you have to do is sign up for an account and start enjoying its ease of use and all the benefits Hive has to offer. No credit card is required, so you will not be asked to pay for anything until after the trial. 

Do they have a refund policy?

Because of their free trial, Hive does not offer a refund. However, for only $4 per user, you can sign up for a month-to-month plan which can be converted to an annual plan at your convenience. That means if the software does not fit your company, you can simply terminate your account and you will only have paid for the months you used.

Do I need to be technical?

Hive’s user interface is designed to be simple and intuitive so that even novice users can jump right in. That being said, Hive also offers a wealth of how-to articles and videos to help new users acclimate to the program. Almost every review agrees that even the most nontechnical users quickly understand how to operate the software and make the most of the program overall. Marketing and advertising personnel are as at ease with the tool as those in industrial engineering.

Does it work with other software?

Hive has more than 1,000 programs that it integrates with—either natively or through Zapier. This means that your teams can access all the information they need from one central platform. No more juggling to find that vital bit of data—it’s all in Hive, ready when you need it.

What does this software do better than our current system?

The best thing about Hive is its flexibility for businesses with various needs. Large or small, any company that wants to improve its project tracking and intra-team collaboration can find all the tools it needs in this software.

In reviews, Hive is lauded for its ease of use regardless of company size. Its Gantt charts are a great tool for your marketing team and the integration with programs as diverse as Google Drive and QuickBooks are all areas where the program excels.

Is Hive legit?

Hive Technology, based in New York City, was founded in 2015. Since that time, it has raised over $5 million in capital and signed up thousands of customers. With its high-quality software offering, early marketing and penetration success, company size, and level of external investment, Hive is in it for the long haul. I can unequivocally state that Hive is a legitimate option for your business software needs.

Do I need Hive?

In review, if your company is in an industry which needs a project management tool in an easy-to-use platform designed for use on the web or mobile devices, Hive is worth exploring. Using Hive provides business owners with the ability to manage their day-to-day operations remotely. The Hive platform allows you to stay on top of your business, collaborate and communicate with employees, post updates for customers in real time, and make decisions faster than ever before. This includes everything from managing inventory levels, tracking orders and shipments, generating detailed notifications and reports, and more—all without leaving your desk or office. Hive makes it easier for employers to organize their workforce so they can focus on what matters most no matter what the company size—the customer.